TechnologyOne ECM Integration

Take the hard work out of record capture with EzeScan.
With advanced power indexing features and native integration with TechnologyOne ECM, EzeScan delivers the fastest most cost effective method available for you to digitise and register your hard copy and electronic documents including email.

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EzeScan's TechnologyOne ECM Integration enables you to:

  • Integration with Ci Anywhere and Legacy ECM versions
  • Search and apply indexes, e.g. Subject, Property, Street, Location to name a few
  • Apply quick add profiles
  • Browse and set Classifications
  • Browse and apply Notes Template
  • Browse and apply a Responsible Officer
  • Populate any custom fields
  • Lookup indexes to automatically build your Precis, saving the operator keying in data
  • Append or Prepend pages to an existing ECM record
  • Redacted versions for FOI requests including forms.

Scan

Scan your documents using EzeScan’s professional production batch scanning capabilities or import from a folder or direct from an email account.  Save and reuse your scan job workflows including your digitisation standards and selected image enhancements.  Numerous output image formats can be selected including TIF and text searchable PDF, PDF/A.  EzeScan provides support for a large range of scanner hardware including multifunction devices.  Scan and process as many documents as you want without any volume based restrictions.


Capture

EzeScan's power indexing wizard guides an operator through the registration process capturing data when possible via zonal OCR or use of the OCR pen. Perform database lookups on the fly or select field data via drop down menus. Define and reuse static metadata to limit the number of kestrokes or eliminate them altogether to deliver impressive productivity gains.


Automate

Automate your record digitising workflow with EzeScan. EzeScan provides scanning, image enhancement, data capture, validation and upload automation. All designed to limit the amount of user intervention and excessive manual processing.


Integrate

EzeScan provides 'out of the box' native integration with TechnologyOne ECM. To the end user this means a seamless experience when scanning and registering documents. With a highly configurable interface EzeScan provides rapid deployment measured in days not months.


Deployment & Licensing

Flexible deployment and licencing options are available to suit your needs.  These include named and concurrent licences for scan workstations, scan/index workstations and index only workstations.  As a decentralised solution EzeScan SERVER can be deployed to provide distributed scanning from MFD’s direct to TechnologyOne ECM or provide background processing for high volume production workflows.  Further extend your enterprise digitisation capabilities with EzeScan’s new WebApps which automatically align buisness processs with your record capture requirements.


Modular design

EzeScan production scanning solutions are built on our base product EzeScan PRO (which includes as standard batch separator technology, inbuilt OCR, and FOI/redaction capabilities). It can then be extended through the addition of optional power indexing and automated capture technologies.  We have bundled the essential EzeScan modules required to batch scan, power index and upload to TechnologyOne ECM as a single product we call EzeScan IM Bundle (Information Management Bundle - EzeScan PRO + INDEX + ERC + UPLOAD + BARCODE).  The EzeScan IM Bundle provides the capture interface to scan, QA and process batches of hard copy documents, electronic documents including email and their attachments. The power indexing wizard guides the operator to input, capture and validate data, database lookup, automatically name files and upload both scanned documents and index data seamlessly into ECM at speeds previously unattainable. With this configuration you can type in an index value, choose a lookup list value, or capture index values from documents (using the inbuilt OCR module, or optional handwriting, tick box and invoice data capture modules) and then use them to populate respective fields in ECM. You also have the choice to reuse fields automatically, or auto populate, saving considerable time not having to reselect the same values. Select an EzeScan IM Bundle today, safe in the knowledge that you can add modules for optional data capture technologies at a later time.