EzeScan WebApps are powerful business process automation applications designed to be used in conjunction with EzeScan SERVER or EzeScan PRO to deliver hardcopy document and electronic file capture, conversion, processing and routing directly to the desired network location or supported line of business applications.
EzeScan WebApps include the EzeScan WebApps Server (EWA) which is a HTML5 web application deployed onto a Microsoft IIS Server. Records and Information Mangers can configure each WebApp to deliver the required business digitisation workflow to their whole organisation. Users can access the EzeScan WebApps from their favourite web browser enabling them to be run from PC’s, Apple Mac’s and mobile devices like tablets and smart phones.
Now all your staff can capture, register, file and initiate business processes accurately and effortlessly!
EzeScan WebApps now include
Remote Indexing Assistant (RIA)
The EzeScan Remote Indexing Assistant (RIA) WebApp can be deployed in two scenarios;
1. As a decentralised scanning solution for workgroup MFD users.
Make scanning from an MFD or network scanner even easier! The EzeScan Remote Indexing Assistant (RIA) WebApp can provide an enterprise digitisation platform that aligns business processes with compliance and governance requirements. Users simply scan their documents to email. EzeScan’s WebApps Server intercepts the email and sends an automated email notifications to the user. Users simply follow the URL link to view the documents in their web browser, check the quality of the image, add/modify any metadata and then submit each document to the next stage of processing. The processed files and metadata can then be sent back to a production EzeScan workstation or picked up by EzeScan SERVER and automatically uploaded to any supported EDRM system.
Records and Information Mangers can configure the required metadata form with drop down menus, data base lookups, designed to get documents scanned, profiled, named and filed correctly every time!
2. As a remote indexing tool.
The EzeScan Remote Indexing Assistant (RIA) WebApp can provide a web form based profiling interface for all users in an organisation. Documents scanned in production workflows using EzeScan desktop applications can now be sent to users outside traditional records environments to profile, add or check metadata. When documents are sent to the EzeScan WebApps Server it sends automated email notifications to the workflow users. Users simply follow the URL link to view the documents in their web browser, add/modify any metadata and then submit each document to the next stage of processing. The processed files with updated metadata can then be sent back to a production EzeScan workstation or picked up by EzeScan SERVER and automatically uploaded to any supported EDRMS.
Records and Information Mangers can now share the task of registering documents with the users intimate with the documents and ensure they are profiled, named and filed correctly every time!
The Remote Indexing Assistant (RIA) application provides a web folder/file based indexing interface that allows remote users to participate in the processing of documents generated by an EzeScan workflow. Simply scan your documents with EzeScan and send those documents to the EWA Web Server.
When new files are detected the EWA Server sends automated email notifications to the workflow users. They simply click on the secure URL link in the notification email, view the documents in their web browser, add/modify any metadata and then submit each document to the next stage of processing. The processed files with updated metadata can then be picked up by EzeScan Server or EzeScan PRO and automatically uploaded to a supported EDRM system.
File Upload Assistant (FUA)
The EzeScan File Upload Assistant (FUA) WebApp provides an easy way for users to select and upload electronic files from a computer or a mobile device to desired locations such as a network or any supported EDRMS. Information and Record Managers can configure unique look-up databases or utilise existing databases so users can easily select the information required to file electronic documents remotely. As with other EzeScan WebApps, additional custom fields can be configured with custom values via the application’s web forms interface.
The EzeScan File Upload Assistant (FUA) WebApp ensures files are filed in the correct location, with the correct metadata and with the correct naming conventions, every time!
The EzeScan File Upload Assistant (FUA) application enables anyone in your organisation to select and upload electronic files from a computer or mobile device to the desired location (network/ supported EDRMS) with the correct metadata. Information and Record Managers can configure unique lookup databases or utilise existing databases that users can select the desired information required to file their electronic documents.
As with the Barcode Coversheet Generator additional custom fields can be configured for users to input custom values via the applications web forms interface.
File Approval Assistant (FAA)
The File Approval Assistant (FAA) WebApp provides a web folder/file based approval processing interface for documents such as invoices requiring a simple yes/no approval process including approval/rejection comments and other metadata. Simply scan your documents with EzeScan and send those documents to the File Approvals WebApps Server. When new files are detected the WebApps Server sends automated email notifications to the workflow users. They simply click on the URL in the notification email, view the documents in their web browser, add/modify any metadata and then approve each document for release to the next stage of processing. The approved files with updated metadata can then be picked up by EzeScan SERVER or EzeScan PRO and automatically uploaded to a supported EDRMS.
The EzeScan File Approvals Assistant (FAA) provides a web based approval/validation processing interface for documents such as invoices requiring approval for payment. Users receiving email notification of documents requiring attention can review documents in a standard browser on any device (including smart phones or tablets), validate, add or change metadata.
Now users outside of traditional records environments can assist in document processing workflows requiring specific input.
Barcode Coversheet Generator (BCG)
The Barcode Coversheet Generator (BCG) WebApp allows anyone in your organisation to generate a barcode coversheet with metadata that enables them to scan a document from your MFD's via EzeScan SERVER and into the desired location (network/ supported EDRMS), in the desired output image format (e.g. TIF, PDF, JPG).
Simply specify a project number, identify a client, select the type of document to print the barcode coversheet, then scan and file documents effortlessly. Records and Information Managers can configure unique look-up databases or use existing databases to select the required information. You can also configure additional custom fields for extra information such as file names or comments, or select a value from a pull-down menu.
With EzeScan’s Barcode Coversheet Generator (BCG) application anyone in your organisation can generate a barcode coversheet with metadata that enables them to scan a document from your MFD’s directly to the desired location (network/ supported EDRMS), in the required output format (e.g. TIF, PDF, JPG), with the correct metadata. Users need only specify a project number, identify a person, select document type to print the barcode coversheet they need to scan and file documents effortlessly.
Information and Record Managers can configure unique lookup databases or utilise existing databases that users can select the desired information. Additional custom fields can be configured for users to type additional information such as file name or comments or select a value from a pull-down menu.
Digital Forms Assistant (DFA)
The EzeScan Digital Forms Assistant (DFA) WebApp is the ideal tool for any organisation to effortlessly transfer their labour intensive paper based business processes to efficient digital online forms.
The web based admin interface makes it easy to create and manage web forms (such as applications, surveys, multi-choice exams and customer feedback forms to name but a few) by simply adding the required forms objects to the web page (e.g. radio buttons, tick boxes, list boxes, lookups, grids or images). Web forms can be accessed either internally on a company intranet or externally via the internet.
Captured information can be validated in real time with static metadata applied automatically. For every digital form submitted, the EzeScan WebApps Server can generate an XML file containing the captured data and optionally render the web form as digital asset (PDF) and automatically name and file this correctly into your EDRMS.
For supported EDRMS EzeScan can also satisfy all your compliance and governance requirements or automatically trigger workflows delivering even greater business process automation.
EzeScan WebApps Advantages
Out of the box functionality, no custom programming or scripting required
Installed and operational in days, not weeks or months
Delivered via web browser, so zero footprint install required on your PC
Simple web based interface, easy to use with minimal training required
Cost-effective solutions, capable of delivering impressive productivity gains
Saves time, simple installation and configuration gets you up and running fast
