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Why Choose EzeScan WebApps?
EzeScan WebApps are powerful business process automation applications designed to be used in conjunction with EzeScan SERVER or EzeScan PRO to deliver hardcopy document and electronic file capture, conversion, processing and routing directly to the desired network location or supported line of business applications.
EzeScan WebApps include the EzeScan WebApps Server (EWA) which is a HTML5 web application deployed onto a Microsoft IIS Server.
Records and Information Mangers can configure each WebApp to deliver the required business digitisation workflow to their whole organisation.
Users can access the EzeScan WebApps from their favourite web browser enabling them to be run from PC’s, Apple Mac’s and mobile devices like tablets and smart phones.
Now all your staff can capture, register, file and initiate business processes accurately and effortlessly!
EzeScan WebApps now include:
The EzeScan Remote Indexing Assistant (RIA) WebApp can be deployed in two scenarios;
1. As a decentralised scanning solution for workgroup MFD users.
Make scanning from an MFD or network scanner even easier! The EzeScan Remote Indexing Assistant (RIA) WebApp can provide an enterprise digitisation platform that aligns business processes with compliance and governance requirements. Users simply scan their documents to email. EzeScan’s WebApps Server intercepts the email and sends an automated email notifications to the user. Users simply follow the URL link to view the documents in their web browser, check the quality of the image, add/modify any metadata and then submit each document to the next stage of processing. The processed files and metadata can then be sent back to a production EzeScan workstation or picked up by EzeScan SERVER and automatically uploaded to any supported EDRM system.
Records and Information Mangers can configure the required metadata form with drop down menus, data base lookups, designed to get documents scanned, profiled, named and filed correctly every time!
2. As a remote indexing tool.
The EzeScan Remote Indexing Assistant (RIA) WebApp can provide a web form based profiling interface for all users in an organisation. Documents scanned in production workflows using EzeScan desktop applications can now be sent to users outside traditional records environments to profile, add or check metadata. When documents are sent to the EzeScan WebApps Server it sends automated email notifications to the workflow users. Users simply follow the URL link to view the documents in their web browser, add/modify any metadata and then submit each document to the next stage of processing. The processed files with updated metadata can then be sent back to a production EzeScan workstation or picked up by EzeScan SERVER and automatically uploaded to any supported EDRMS.
Records and Information Mangers can now share the task of registering documents with the users intimate with the documents and ensure they are profiled, named and filed correctly every time!
The EzeScan File Upload Assistant (FUA) WebApp provides an easy way for users to select and upload electronic files from a computer or a mobile device to desired locations such as a network or any supported EDRMS. Information and Record Managers can configure unique look-up databases or utilise existing databases so users can easily select the information required to file electronic documents remotely. As with other EzeScan WebApps, additional custom fields can be configured with custom values via the application’s web forms interface.
The EzeScan File Upload Assistant (FUA) WebApp ensures files are filed in the correct location, with the correct metadata and with the correct naming conventions, every time!
The File Approval Assistant (FAA) WebApp provides a web folder/file based approval processing interface for documents such as invoices requiring a simple yes/no approval process including approval/rejection comments and other metadata. Simply scan your documents with EzeScan and send those documents to the File Approvals WebApps Server. When new files are detected the WebApps Server sends automated email notifications to the workflow users. They simply click on the URL in the notification email, view the documents in their web browser, add/modify any metadata and then approve each document for release to the next stage of processing. The approved files with updated metadata can then be picked up by EzeScan SERVER or EzeScan PRO and automatically uploaded to a supported EDRMS.
The Barcode Coversheet Generator (BCG) WebApp allows anyone in your organisation to generate a barcode coversheet with metadata that enables them to scan a document from your MFD's via EzeScan SERVER and into the desired location (network/ supported EDRMS), in the desired output image format (e.g. TIF, PDF, JPG).
Simply specify a project number, identify a client, select the type of document to print the barcode coversheet, then scan and file documents effortlessly. Records and Information Managers can configure unique look-up databases or use existing databases to select the required information. You can also configure additional custom fields for extra information such as file names or comments, or select a value from a pull-down menu.
The EzeScan Digital Forms Assistant (DFA) WebApp is the ideal tool for any organisation to effortlessly transfer their labour intensive paper based business processes to efficient digital online forms.
The web based admin interface makes it easy to create and manage web forms (such as applications, surveys, multi-choice exams and customer feedback forms to name but a few) by simply adding the required forms objects to the web page (e.g. radio buttons, tick boxes, list boxes, lookups, grids or images). Web forms can be accessed either internally on a company intranet or externally via the internet.
Captured information can be validated in real time with static metadata applied automatically. For every digital form submitted, the EzeScan WebApps Server can generate an XML file containing the captured data and optionally render the web form as digital asset (PDF) and automatically name and file this correctly into your EDRMS.
For supported EDRMS EzeScan can also satisfy all your compliance and governance requirements or automatically trigger workflows delivering even greater business process automation.
EzeScan WebApps Advantages
- Out of the box functionality, no custom programming or scripting required
- Installed and operational in days, not weeks or months
- Delivered via web browser, so zero footprint install required on your PC
- Simple web based interface, easy to use with minimal training required
- Cost-effective solutions, capable of delivering impressive productivity gains
- Saves time, simple installation and configuration gets you up and running fast
- Excellent service and support.
Download the Ezescan WebApps Brochure Here