EzeScan’s FOI Document Assembler offers a seamless solution for FOI officers to efficiently assemble and redact documents as part of a Freedom of Information (FOI) request.
Preparing FOI requests can be a complex time-consuming and labour-intensive task, involving a multitude of document formats and sources. EzeScan’s FOI Document Assembler simplifies this process by offering a unified platform for assembling documents. Whether you’re dealing with Microsoft Office documents, PDFs, scanned materials, image files, or emails. Documents of all formats can be imported in bulk and placed in order as required with separator pages identifying the start and end of each document.
Email correspondence is a crucial part of FOI requests, often accompanied by attachments and complex structures. EzeScan makes managing email content effortless by automatically rendering email bodies and attachments in the correct order, with separator pages to delaminate each document. Compound emails are automatically dissected and placed in order including all their attachments.
Ensuring compliance and protecting sensitive information are paramount in FOI requests. EzeScan’s advanced redaction capabilities allow you to search and redact private or sensitive information on the fly. Create predefined redaction classifications to streamline the process and use across multiple documents. Redacted content is automatically identified, blacked out across the entire document and permanently removed from the PDF text layer.
Output the completed FOI document as single PDF and save directly into your document management system as a record, with the option to save both redacted and unredacted versions. EzeScan seamlessly integrates with many leading Electronic Document and Records Management Systems (EDRMS), providing support for document versioning and access controls.
